To disconnect the Outlook Archive folder, right click on the root Archive folder in the list of folders, and click Close Archive. If the Archives folder does not appear in your list of folders, you can find its location via File > Account Settings > Account Settings > Data Files tab, select the archived.pst file, and click the Remove button. Feb 5, 2018 - Outlook allows you to create Outlook Data Files (personal folders or.pst. Personal folders can be used to save or archive e-mail that you no.
Question: I have followed all the instructions on how to archive and save Mac Mail folders/emails and have saved one folder to my USB to test it out. When I plug the USB drive into the PC and run the software, it says it can’t find any files ending in.mbox or.mbx even though I can see folders ending with that suffix. Can you tell me what the problem is?
What if my Mac Mail application does not have an? What should I do if my Mac OS X Mail application do not allow me to archive mailboxes? Answer: Right click to the Mac Mail folder containing emails and use the “ Export Mailbox” option to save it into mailbox file. Do the same for other folders to archive them then Please don’t read below if the Export function is available and you may use it.
If the “Export Mailbox” option is not available (older Mac Mail versions) you may need to find the folder containing the source mailboxes. Older Mac Mail versions store emails in.emlx files and don’t allow to pack them into mailbox format. So you have nothing to do with email archiving option. You have to find the proper mailbox location and use the “ Mailboxes” folder for the further conversion. Note: Mac Mail may create several similar folders but the proper one is that which stores files with.emlx extension. The message store location depending on Mac Mail application version and edition.
How to Find and Open the Folder Where Mac Mail Stores Emails Do the following to find and open the folder where Mac OS X Mail v2, v3, v4 and above keeps your messages:. Open a new Finder window. Go to your home directory using the Home toolbar button or select Go Home from the main menu. Open the Library/Mail/ Mailboxes directory This will open up the correct directory where your Mac Mail stores emails.
Usually this directory is called Mail and contains multiple sub-folders named the same way as your email accounts. POP accounts and IMAP accounts are named with prefix POP- and IMAP- respectively. Each account folder contains multiple sub-folders for your Mac Mail folders such as Inbox, Sent Items etc. The folder called Mailboxes is the main storage for your emails. You should copy this folder including all subfolders and files inside to the Windows PC and use it as the Source Folder for the Mac Mail to Outlook Converter. Take the following steps to open the folder where Mac OS X Mail v1 keeps your messages:. Open Mac OS Finder application.
From the main menu select “ Go” item. Choose “ Go to Folder” menu item (You can also press Command-Shift-G). Type in “/Library/Mail/V2” (for Mac OS X Mail 5-8) or “/Library/Mail/V3” (for Mac OS X Mail) This indicating the location of the lication of the Mac Mail v1.0 mailbox.
You have to use this folder as the source for the conversion.
URL: In this article, you will find the instructions on how to archive mailbox data in Outlook 2011 and Outlook 2016 for Mac. Archiving is available when you enable the rule which is set up and run in your mailbox. The Archiving rule will help you move the data from the server to a folder on your computer to reduce the mailbox size.
If you are using Outlook on PC read the Knowledge Base article for more information. Outlook 2011 for Mac To start using local Mac archiving, you would need to create the Archive folder. To create the Archive folder:. Unhide On My Computer folder: in Outlook 2011 click on the Outlook menu at the top of your screen Preferences General uncheck the box Hide On My Computer Folders.
Create local archive folder: right-click (or ctrl-click) on the On My Computer heading choose New Folder and give it a name (eg. After the folder is created you would need to set up an archiving rule:. In Outlook 2011 for Mac, go to Tools Rules. Alternatively, go to Rules from the ribbon and select Edit rules:. Select Exchange on the left pane menu and click on ' +' to add a new rule:. Give the rule a name and specify the conditions using drop-down lists as follows:.
If all conditions are met: Selected. When a new message arrives: Date Received is greater than enter any number days old. Note: Outlook interface might be different and you will be prompted to specify After and Before dates.
Do the following: Move Message any folder on your computer. Do not apply other rules to messages that meet these conditions: Enabling this option is up to you and depends on your other rules. Enabled: Checked. Click OK to save the rule.
Apply the rule by clicking on the source folder, then Rules Apply Name of the rule. To export the data from the Archive folder navigate to File Export. On dialog window choose types of items that should be included in the archive file. Click Continue. On next dialog window type the name of the archive file and select the location on your computer, where the file should be stored.
You may add the tags optionally. Note: When you run this rule for the first time, archiving may take a lot of time to complete depending on your mailbox size. After the task completed you will find the.olm file with your mailbox items saved on the computer. Confirm that items are in the file.
Navigate to File Import Outlook for Mac archive file choose the file. File will be displayed in the list of folders. If all items are in place, you may empty the Archive folder. Outlook 2016 for Mac Important: Archive button is available only on Exchange 2016 To start using local Mac archiving, you would need to create the Archive folder. To create Archive folder: To create Archive folder choose one or more messages that you would like to archive chose Archive on the ribbon. As soon as you choose Archive, you will get a prompt The 'Archive' folder for 'Microsoft' does not exist to proceed click Continue button.
The Archive folder will be automatically created. After the folder is created you would need to set up an archiving rule:.
In Outlook 2016 for Mac, go to Tools Rules. Alternatively, go to Rules from the ribbon and select Edit rules:. Select Exchange on the left pane menu and click on ' +' to add a new rule:. Give the rule a name and specify the conditions using drop-down lists as follows:. If all conditions are met: Selected. When a new message arrives: Date Received is greater than enter any number days old.
Do the following: Move Message any folder on your computer. Do not apply other rules to messages that meet these conditions: Enabling this option is up to you and depends on your other rules.
Enabled: Checked. Note: Outlook interface might be different and you will be prompted to specify After and Before dates.
Click OK to save the rule. Apply the rule by clicking on the source folder, then Rules Apply Name of the rule.
To export the data from the Archive folder navigate to File Export. On dialog window choose types of items that should be included in the archive file. Click Continue. On next dialog window type the name of the archive file and select the location on your computer, where the file should be stored. You may add the tags optionally.
Note: When you run this rule for the first time, archiving may take a lot of time to complete depending on your mailbox size. After the task completed you will find the.olm file with your mailbox items saved on the computer. Confirm that items are in the file. Navigate to File Import Outlook for Mac archive file choose the file. File will be displayed in the list of folders.
If all items are in place, you may empty the Archive folder.